Best practices for collecting, documenting, and managing research data and records

Note: This event is hosted online and will be delivered in English.

The translation of discoveries into new clinical therapies is a multi-step process that requires careful planning and rigor at all stages. Valid and secure research records are critical for demonstrating data quality and integrity throughout the research life cycle and for establishing the robust experimental evidence necessary for successful clinical or commercial translation.

Recent concerns in the reproducibility of published experimental observations are fueling the adoption of standardized best practices within the laboratory that improve the reliability of experimental observations by harmonizing the way research is conducted and recorded.

Accurate and traceable research records are the foundation of all research activities because they enable transparency, troubleshooting, and reproducibility, while also supporting the most defensible interpretation of experimental outputs. Reliable research records also support collaboration and data sharing while reducing experimental waste.

Stem Cell Network and BioCanRx are hosting a four-session training workshop between January 9 and February 27, 2023, that will provide attendees with foundational knowledge in research data and record management best practices. The purpose of this workshop is to provide highly qualified personnel (HQP) and BioCanRx/SCN principal investigators with the knowledge needed to apply best practices through the lifecycle of a research project to guide the collection, documentation and management of research data and records with an eye to clinical translation.

To acknowledge the effort and participation of participants, individuals who complete all the workshop sessions will be eligible for a certificate of completion at the end of the course.

Learning Objectives:
By the end of this workshop, participants will:

  • Understand how effective research data and record management supports the responsible conduct of research and increases the ability to store, find and reuse research data.
  • Understand how to adopt methodologies that reflect best practices in research data and record management.
  • Have a working knowledge of good documentation practices and their implementation in the laboratory to support their need to demonstrate effective research data management and risk management strategies.
  • Understand how data quality and data integrity are assured and demonstrated.
  • Be introduced to the use of Research Quality Management Systems as an effective strategy for maintaining and monitoring data quality and integrity.
  • Be aware of the available data and quality management resources that will further support deployment of these approaches in their own laboratory.
  • Understand how effective research data management processes can be applied to meet the principles and expectations of granting agencies that promote and support research in Canada.

Workshop Format:
The workshop content will be delivered by subject matter experts Rebecca L. Davies, PhD, and Gayle Piat, RQAP-GLP, RAC. Content delivery will use presentations and interactive sessions, supplemented with case studies and experiential anecdotes, to illustrate the real-world applications and benefits of applying best practices to ensure the effective collection, documentation and preservation of research data and records.

The interactive sessions will enable participants to obtain advice and feedback on implementing the workshop subject matter in their laboratories and project plans.

Participant Criteria:
This workshop is targeted at investigators and HQP (e.g., graduate students, post-docs, research associates and/or technicians) who are seeking to lay the foundation for successful clinical translation studies in their laboratories or institutions. Applications from two-to-three person teams comprising an investigator and 1-2 HQP from their lab will be given priority, although applications from individual investigators or HQP are also welcomed. Successful applicants will be financially supported to attend by their respective network.

Workshop Schedule:
All sessions to be held at 10:30 a.m.– 12:00 p.m. CDT/11:30 a.m. – 1:00 p.m. ET

Session Dates Topic
January 9, 2023 Supporting the responsible conduct of research and the ability to store, find and reuse research data.
January 23, 2023 Research and Documentation Best Practices: Data collection and documentation.
February 6, 2023 Research Best Practices: Standardizing processes for administrative and technical activities.
February 27, 2023 Quality Management Systems: A systematic approach to managing data quality and integrity.

Workshop Location
: Hosted online. A link to the online sessions will be provided to successful applicants.

Application Deadline: Monday, November 28, 2022, by 5 p.m. (sender’s time).

Application Procedure & Registration Fees:
Due to the interactive nature of this training event, spaces for this online workshop are limited; all those interested in participating must submit a completed application form to attend:

  • by Monday, November 28, 2022 by 5 p.m. (sender’s time). Selected applicants will be notified by November 29, 2022.
    • For SCN Teams: Applications should be emailed directly to Ellie Arnold,
    • For BioCanRx HQP: Applications should be emailed directly to Sarah Ivanco, at the same time you submit your application online.
    • A confirmation email will be sent within 24 hours of SCN/BioCanRx receiving the submitted application. If a confirmation email is NOT received from SCN/BioCanRx within 24 hours of submission it is the responsibility of the applicant to contact SCN/BioCanRx and ensure that all application materials have been received by SCN/BioCanRx.
  • The BioCanRx/SCN Training & Education Committees will review all complete applications, and applicants will be informed of the competition outcome in early December.
  • Spaces are limited for this important training opportunity. BioCanRx/SCN will cover the registration costs of this event for applicants from their networks who attend all sessions and complete all elements of the online content in this training event within the designated period. For applicants who fail to attend all four sessions or complete the course content, a fee of $500 will be charged to their supervisor to cover the costs associated with delivering this training event.


  • Applicants must be HQP (e.g., a graduate student, post-doc, research associate and/or technician) or principal investigators currently working in the field of stem cells/regenerative medicine (SCN applicants) or cancer immunotherapy (SCN applicants) in a Canadian lab. Non-academic applicants are welcome to apply, however academic applicants are prioritized. A $500 fee will apply to all non-academic applicants.
  • If you’re unsure whether you are eligible for the workshop, please email Ellie Arnold at or Sarah Ivanco at for confirmation.

Reporting and Communication Requirements:
By accepting to attend this workshop, the participant agrees to provide a report describing the value of the training and networking opportunities made available through the award. This information will be used at BioCanRx/SCN’s discretion on its website, newsletters and for the purpose of reporting to their funding agencies. By registering for this workshop, attendees also accept to have their pictures taken during workshop and used in materials as described above.

For further information about this workshop or for application related enquiries, please contact Ellie Arnold at or Sarah Ivanco at

Download application form here

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